Author: 53196pwpadmin

FMAS BOARD MEETING MINUTES

April 5, 2016

Eddie Soler’s house- 17016 NW 22 Street, Pembroke Pines, FL 33028

Meeting CALLED TO ORDER: 7:22PM

Attendees: Renee Steinman, Eddie Steinman, Allen Strachan, Julio Perez, Gayle Velazquez, Eddie Soler, Dave Thompson

Review of March 2016 BOB meeting Minutes: Gayle approves, Eddie Soler seconds but with a correction: Gayle was not in attendance last month

Review of March 2016 Treasurers’ Report meeting Minutes: no treasurer’s report last month

Florida Resale Certificate: Julio reached out to Ari, but Ari has been very busy so we haven’t heard back. Julio will follow up again for next month’s meeting.

	SPEAKERS	EVENTS
April 26	Martin Moe – talk on Diadema We will reimburse him for his hotel, food, gasEddie Steinman will remind Martin MoeRaffle prize: Apex DOS – Eddie Soler will get it wholesale if possible, retail if not ($280)
May 24	Marc Levinson	Frag Swap will be at the school May 21st at the school – we will start ASAP Dave confirmed the date with CaryEddie Soler will send out “Save the Dates”Gayle will do artwork / postcards for the Frag SwapBobby will get regular tables, no school tablesFree admission if you are a member.School charges $300-$400 for the janitor, plus $150ish for tables and chairs
June	SPHS is closed for the summer. Meeting at Nova University?
July	No speaker – no meeting.	July 30 picnic at Oleta
August	Charlie Gregory? Eddie will find out. At SPHS?	Turtle Release
September	Sanyai Yoshi (Saturday) September 24th, confirmed. At Nova?	Poker Run –
October	Mark Callahan	Aquarimania Show – October date TBD Bobby will get a date (beginning of Oct), get the contract, and confirm the roomDay: price of $6000 for the Hilton2 days (Saturday and Sunday) at the Hilton: $8000Can setup FridayWest Hall, 30 booths with pipe and drapes. Each additional booth is $50.Extra costs of electricalFree parkingWill cost about $10,000 – $20,000 total Freshwater and Saltwater – we would like to have 50 – 60 booths We may lose money on it this year, but we are going to make this an annual event   Eddie will run the show and set up a committee
November 15th – the week before Thanksgiving (not the week of TG)	Mike Paletta (DATE NEEDS TO BE CLARIFIED AND VERIFIED) – SPS expert – Eddie Soler will reach out to him to confirm the date	Tank Hop

WEB SITE / SOCIAL MEDIA: Dave was added as an admin to both FB pages

ADDITIONAL EVENTS / FIELD TRIPS:

Picnic – Eddie Steinman will make the arrangements for Oleta in July

Dave will figure out t-shirts and polo shirts to order. Light blue polo shirts for BOD, maybe gray t-shirts for members?

RAFFLE Report

Month	Big Raffle Prize Item	Cost of Raffle Prizes	Cash from selling Raffle Tickets	Money PayPayl’ed for Raffle
January	GoPro	Fish cost $150 (GoPro was donated)	$320	$80
February	Band saw	352.47		140
March	No big item	Less than $340	60	40
April
May
June
July
August
September
October
November
December

Frag Swap 2016, and Aquarimania show!!!!!!! 

Aquaimarnia

Goal: bring back a show to South FL and involve the whole community.

Miami Airport Convention Center –

October may not be so good because budgets have already been set for this year. The very beginning of next year (Jan) would be good time. We tentatively reserved Jan 20^th, 2017 – Friday to setup, Show Saturday and Sunday. Cleanup is on Sunday night. 50 booths piped and draped.

BOD approved a budget for this show of $20,000 previously.

Convention center would cost $9760

Eddie Steinman makes a motion to reserve and pay the deposit to the Hilton to book the date. Gayle seconds. All approve.

We should open a separate bank account for Aquarimania. Eddie Soler and Julio will open this account and put $10,000 into it.

Frag Swap

9 booths sold (3 of which became commercial members)

$50 budget for FB ad for frag swap

Raffle prizes: Julio will reach out to BRS to find out if they will send us anything for the raffle

Vectra return pump for big prize?

Meeting Adjourned: 9:06PM

FMAS BOARD MEETING MINUTES

JANUARY 5, 2016

bOBBY DICKMANN’S OFFICE: 8085 nw 85^TH STREET, HIALEAH GARDENS

Meeting Started:  7:22PM

Attendees: Eddie Soler, Bobby Dickmann, Allan Strachan, Julio Perez, Gayle Velazquez, Lulio Vasquez, Eddie Steinman, Renee Steinman, Dave Thompson

APPROVAL DECEMBER MEETING MINUTES: Julio approves minutes, Eddie Steinman seconds. All approve.

APPOINTMENT OF NEW BOD POSITIONS:

President: Eddie Soler

VP: Dave Thompson

Secretary: Gayle Velazquez

Treasurer: Julio Perez

            Sunshine: Rene Steinman

            Membership: Allan Strachan

            Historian: Eddie Steinman

            Treasurer-in-Training: Lulio Vasquez

TREASURERS REPORT: Julio approves past report, Bobby seconds. All approve.

We have purchased the online version of QuickBooks – it’s up and running. For the first 6 months, we have a discount. Then the price goes up about $10.

• Eddie Soler and Lulio have full access
• Bobby and Dave have view access
• There is an issue with the Quickbooks though, and it is not showing the correct amounts. Lulio will help Julio get this figured out.

BUDGET:

Categories that need to be included in the budget:

Web / Software (Quickbooks, web hosting)

Schools

Scholarships

Bowling for Fish

Poker Run

Tank Hop

Raffles each month

Refreshments for meetings

Speakers – national vs local – $4000 budget for the year

Holiday Party

T-shirts

Advertising

BOD meetings

SPEAKERS –

	SPEAKERS	EVENTS
January 26th	Speaker for January: Reef.Org – Emily Stokes – a talk on lionfish and the lionfish invasion We will not need to pay them speaker fees, instead they would like us to give them an RO system. GoPro for raffle item for January meeting.
February 23rd	Julian Sprung	Bowling for Fish on February 21st
March – school will be closed the fourth Tuesday. Either the 15th or 29th	Joe DiJorgio
April	Eddie Steinman will contact Martin Moe to see if he will come speak in April
May		Frag Swap: in early/mid May on a Saturday morning. May 14th or May 21st. Bobby will lead this.  Need a place that has more than 6000 square feet with several hundred parking spots. A couple speakers. Budget will be $5000, Eddie Steinman approves. Renee seconds.  Bobby will find out how much a place near the MIA airport costs. And a couple other places. We will have a facility by next month. Cary thinks those two days in May are available at the school
June	School is closed. Meeting in Miami if possible? Dave will contact the Museum in Miami to see if we can have the summer meetings there at the new location	It’s likely that Mark E will have his frag swap in June
July	School is closed. Dave will contact the Museum in Miami to see if we can have the summer meetings there at the new location
August
September	Seaquarium
October
November

National Speakers: 3 – 4 this year

Ideas for Speakers / Meetings: budget is $4000 for speakers for the year

Todd Gardner – aquarist of the year, also doing some breeding

Dr G – from Dr G’s marine aquaculture

Mark Callahan – Mr. Saltwater – Eddie will reach out to him to set up a date

Forest Young – Marine Dynasty

Marc Levinson – Dave will reach out to him

Scott Leaf – rep for Neptune

Kevin Cohen

Sanjay – he would have to speak at a Saturday meeting

Martin Moe

Workshop ideas –

• Make some food and take it home – Rogger Castells
• Acrylic viewers?
• Fragging, packing and shipping

We should take advantage of MASNA to bring national speakers in.

• They have a list of approved speakers, and they will cover the first $300 of the speaker fees.
• Julio will get more information about how to take advantage of this.

RAFFLE:

• Budget is $150 for normal items + $450 for big items
• We will continue this for the first quarter

SCHOOL PROJECTS:

• Dave is still working at iMater
  • The tank is up and running, with 3 fish, but school needs some GFO
  • The main display tank at South Plantation High School is leaking. Will need to be drained. Or replaced. Tank would need to be about 6 feet long, about 30 inches tall. Eddie Steinman will get the glass.  
    
    

CONTESTS:

• SPS Contest: Eddie needs to find an SPS for the contest. We will need to buy a coral that we can get about 25-30 frags from.

MEMBERSHIP:

Is Web site ready for new RENEWALS? – We should send out an email reminding members to renew their memberships online.

Lourdes is stepping down running membership. Allan will be taking over.

We will get the 100 t-shirts we talked about ordering, but we will not be giving them out. We will be selling them. Gayle will change the website to remove t-shirts as being one of the membership perks.

WEB SITE / FACEBOOK:

• Minutes should be posted to the website for members only.  Is this done? This is done.
• Facebook Ad for corporate sponsors that donate more than $250 of goods

OPEN DISCUSSION:

            Responding to Website emails.  We need guidelines. 

• Demographics of the club? Lulio wants to reach out to get new members.
  • Keep in contacts with members: emails, texts, advertising through facebook
  • Lulio will look into advertising with FB
  • Design a couple of avatars that people can use if they want to for RC that feature FMAS
  • Flash cash: the first member that spends $100 at a specific store in a specific month, FMAS will reimburse you for $25. Maybe 1 Broward store and 1 Dade store each month. Is this members only? – Yes, existing member only. 11 – 1PM, everyone drops their receipts in a box and we pick one and reimburse them. Or we pick one and give them a $25 gift certificate to that store, which the store will match, for a total of $50 store credit for the winner.
    • We are going to have a table, t-shirts, and computer for membership applications.

BOD Meetings:

February 2 – at Bobby’s office

Meeting Adjourned: 8:53PM

FMAS BOARD MEETING MINUTES

DECEMBER 1, 2015

EDDIE SOLER’S HOUSE: 17016 nw 22 STREET, PEMBROKE PINES, FL 33028

Meeting Started:  7:36PM

Attendees: Eddie Soler, Bobby Dickmann, Allan Strachan, Julio Perez, Dave Thompson, Lourdes Vasquez, Gayle Velazquez, Lulio Vasquez

APPROVAL NOVEMBER MEETING MINUTES: Dave approves minutes, Bobby seconds. All approve.

TREASURERS REPORT: Julio approves past report, Bobby seconds. All approve.

BUDGET: Julio will get with Lulio and Eddie to start planning a budget. We need to transfer the QuickBooks account to an online service so that the BOD can create reports, instead of relying completely on Julio. This needs to be done in December so that we can create a budget for 2016.

Categories that need to be included in the budget:

Web / Software (Quickbooks, web hosting)

Schools

Scholarships

Bowling for Fish

Poker Run

Tank Hop

Raffles each month

Refreshments for meetings

Speakers – national vs local

Holiday Party

T-shirts

Advertising

BOD meetings

SPEAKERS –

	SPEAKERS	EVENTS
Dec 19th		HOLIDAY PARTY: December 19th, Davie Women’s club We need to continue advertisingBudget for holiday party is $500Eddie Soler needs to send out an email about it ASAP
January 26th	Speaker for January: Reef.Org – Emily Stokes – a talk on lionfish and the lionfish invasion We will not need to pay them speaker fees, instead they would like us to give them an RO system. GoPro for raffle item for January meeting
February 23rd		Bowling for Fish on February 21st
March – school will be closed the fourth Tuesday. Either the 15th or 29th

Ideas for Speakers / Meetings:

Joe Diorgio : Eddie is talking to him– he is interested in speaking for us. Sometime between February and May

Julian Sprung: Bobby will talk to him find out if he can speak early this year.

Todd Gardner – aquarist of the year, also doing some breeding

Dr G – from Dr G’s marine aquaculture

Mark Callahan – Mr. Saltwater – Eddie will reach out to him to set up a date

Forest Young – Marine Dynasty

Marc Levinson – Dave will reach out to him

Scott Leaf – rep for Neptune

Workshop ideas –

• Make some food and take it home – Rogger Castells
• Acrylic viewers?
• Fragging, packing and shipping

We should take advantage of MASNA to bring national speakers in.

• They have a list of approved speakers, and they will cover the first $300 of the speaker fees.
• Julio will get more information about how to take advantage of this.

NEW BOD ELECTED OFFICIALS:

President: Eddie Soler

VP: Dave Thompson

Secretary: Gayle Velazquez

Treasurer: Julio Perez

Gayle will look into text messaging for MailChimp

EVENTS and FIELD TRIPS;

• Poker Run went well –  we had about 20 participants, 5 winners
• Bowling for Fish on February 21^st
• Frag Swap: late April or May
  • Jeff Hibetter (from Naples) puts together a calendar of all events for all aquarium clubs
  • Eddie will reach out to Mark E to find out if they are having a frag swap and if so, when
  • This should be a major topic for next month

RAFFLE:

• Budget is $150 for normal items + $450 for big items
• We will continue this for the first quarter

SCHOOL PROJECTS:

• Dave is still working at iMater
• We just gave South Plantation a big water storage container
  
  

CONTESTS:

• SPS Contest: Eddie needs to find an SPS for the contest. We will need to buy a coral that we can get about 25-30 frags from.

MEMBERSHIP:

Is Web site ready for new RENEWALS? – We should send out an email reminding members to renew their memberships online.

Bobby makes a motion that we change our membership. Membership will be active for a year from the time you sign up. If you sign up on January 2^nd, 2015, you will be a member until January 31^st, 2016.

We decided we are going to leave the membership as it is, if Gayle can figure out how to set the memberships for the calendar years.

WEB SITE:

• Minutes should be posted to the website for members only.  Is this done? Gayle will do this

OPEN DISCUSSION:

            Responding to Website emails.  We need guidelines. 

• Demographics of the club? Lulio wants to reach out to get new members.
  • Keep in contacts with members: emails, texts, advertising through facebook
  • Lulio will look into advertising with FB
  • Design a couple of avatars that people can use if they want to for RC that feature FMAS
  • Flash cash: the first member that spends $100 at a specific store in a specific month, FMAS will reimburse you for $25. Maybe 1 Broward store and 1 Dade store each month. Is this members only? – Yes, existing member only. 11 – 1PM, everyone drops their receipts in a box and we pick one and reimburse them. Or we pick one and give them a $25 gift certificate to that store, which the store will match, for a total of $50 store credit for the winner.
    • We are going to have a table, t-shirts, and computer for membership applications.

• Order t-shirts again. Light blue color this time. Same embroidery. Gayle and Bobby will work on this for the next month.

• Nova Southeastern’s stand is DONE

• Matt Dudley has all of FMAS’ electrical things from the Frag Swap (splitters, extension cords, etc). Dave will get it from Matt

• Meeting Adjourned: 9:39PM